Tag Archives: Tourism Grading Council of South Africa

Tourism Service Excellence standard an excellent initiative to enhance SA tourism competitiveness!

The national Department of Tourism has embarked on a welcome Tourism Service Excellence drive, and has released a draft document for comment from the industry until the end of February in developing a tourism service excellence standard and code, to enhance the tourist experience in South Africa.

The development of a ‘National Standard’ for Tourism Service Excellence by the South African Bureau of Standards (SABS) results from a 2008 National Tourism Skills Audit Report recommendation that customer care training in the tourism sector should be improved, when South Africa ranked 61st of 133 countries in The World Travel and Tourism Competitiveness Report of 2009, coupled with inconsistent service delivery in tourism, ranging from very poor to very good.  The reason for this was stated as being the lack of ‘integrated standards and norms that can be used as a guiding tool in terms of customer service’. To improve customer service, it was deemed necessary to develop a set of policies, guidelines and programmes, to ‘ensure a holistic approach and collective ownership’ for customer service, thereby improving service excellence throughout the tourism ‘value chain’.  Such a standard would be developed for all businesses which come into contact with tourists, including the Immigration officials (criticised in the past for their unfriendliness), transport services, accommodation establishments, financial institutions, shops, and any other businesses and authorities which deal with tourists when they make bookings for their trip, when they arrive, and interact with them during their stay.

‘South Africa should be seen as the country that offers the best service, diverse experience and value for money.  The overall purpose of this document is to emphasize the importance of the spirit of “Ubuntu” in ultimately achieving the vision of tourism growth and development in South Africa’, states the draft Service Standard document.

According to the Service Standard draft, tourism businesses would be required to support the principles of accessibility, accountability, accuracy, capacity building, commitment, consistency, continual improvement, courtesy, responsiveness, safety and security, value for money, and visible marketing in displaying the logo for the new Service Standard, in running their tourism businesses and operations.  It is not only written for South Africa, but incorporates neighbouring countries such as Botswana, Mozambique, and Zimbabwe, as if they are service extensions of our country’s tourism product.

The Service Standard document identifies government departments, as well as associations and groupings of tourism businesses which should adopt the service standard, and encourages its usage amongst its staff and members, including the Department of Home Affairs serving tourists on arrival and departure at airports; SA Tourism and the International Marketing Council in marketing the country; provincial tourism authorities; municipalities in providing visitor information services, signage, and infrastructure; telecommunication companies providing cellphone services; SARS for customs clearance; airports; the Banking Association; the Tourism Grading Council of South Africa, the industry quality assessment body, not mentioning FEDHASA, the industry hotel association, and the guest house association; the Banking Association; the Restaurant Association of South Africa (although not all restaurants belong to it); the Tourism Business Council of South Africa; and shopping centres.

Tourism businesses are expected to introduce a quality policy, to make service their focal point, to train new staff in service, to offer friendly and professional service, and to review their quality and services regularly.  In running their tourism businesses, they are encouraged to focus on the following:

*   Product: it should offer quality, choices and alternatives, ensure that there is enough staff to assist the tourists (this is the biggest challenge to the tourism industry, and would require a complete work ethic culture change amongst staff), offer value for money (a very relative term), universal accessibility for the disabled, ensure the safety and security of their clients, ensure guest information confidentiality, be environmentally friendly in its operation, and not discriminate against any types of clients.

*   Service: should be friendly, professional, guest focused and driven, and offer an effective service recovery.

*   Marketing: should have a consistent message, be accurate, be updated regularly to create realistic expectations for tourists, be truthful and honest, and not be offensive.

Although written in an academic form, the draft National Service Excellence standard is an excellent step forward for tourism service excellence.  One is surprised that it has taken the Department of Tourism so long to work on the standard, and that it was not prepared in time for the 2010 World Cup.  Most (commercial) tourism businesses would argue that they already apply the principles of service excellence in running their businesses, our country receiving praise for its friendliness and for walking the extra mile, and that it should be the government departments and bigger corporates who have a secondary tourism involvement that should be adopting the new service standard.  The document contains a Tourism Service Excellence code for companies to use as a framework to design their own service excellence codes.  As with most such documents, it has not been widely exposed to the tourism industry in terms of the input and feedback the SABS is seeking.

Chris von Ulmenstein, Whale Cottage Portfolio: www.whalecottage.com Twitter: @WhaleCottage

South Africa has become ‘high price, low value’ tourist destination!

The annual Tourism Destination Conference, organised by Cape Town Routes Unlimited on behalf of the Western Cape Department of Tourism, on “Elevating our Destination’s Global Profile”, was held in the Waterfront yesterday, and had a sobering message for tourism players – South Africa, and the Cape with it, has become too expensive!   Tourism players were encouraged to relook their rates, and contain their costs, to see how they can offer better value.  Ironically the theme of the Conference focused on global marketing, but more than one speaker encouraged the industry to invest in domestic marketing, rather than international marketing, even at provincial level. 

The Conference was intended to provide “a platform for the tourism industry to engage on relevant topics that could enhance our destination’s competitve advantage to contribute towords industry growth”, Western Cape Minister of Tourism Alan  Winde said ahead of the Conference.  Cape Town Routes Unlimited CEO Calvyn Gilfellan added that “Platforms such as the Cape Town and Western Cape Destination Conference are critical to ensuring that everyone in the industry is working towards a common goal: the enhancement of the Western Cape tourism industry”.

Western Cape Minister  Winde said pertinently that Cape Town is not cheap, and despite the oversupply of accommodation, the resultant effect of the law of demand and supply in leading to lower rates is not evident in the Cape.  He said that a comparative study of hotel prices locally and internationally will be conducted by FEDHASA, the hotel association.  Winde said that the focus of his department’s marketing is to increase the market share of the Western Cape, which has been overshadowed by KwaZulu-Natal.  Africa as a source continent is vital for Cape Town, but there are no direct flights between Cape Town and major African cities, all African tourists having to fly via Johannesburg.  Asked how a region like the Garden Route, which is suffering extremely low tourism numbers, can improve its performance, the Minister encouraged players in regions to work together, to attract tourists, Cape Town residents in particular.  He mentioned the example of Knysna and Franschhoek, who are ‘tourism twined’ now, and are going on marketing trips to Gauteng and to the USA, to benefit both towns.  The recently created Cape Country Meander passes on its visitors to the next towns, and includes Elgin/Grabouw, Bot River, Caledon, Villiersdorp, and Greyton.  The recently signposted Cape Whale Coast route shows how tourism players can work together to share more broadly their tourism success.   Minister Winde said that many players in tourism are insular, and think they are ‘the centre of the universe’.  To meet President Zuma’s goal of 5 million jobs to be created by 2015, the tourism sector would have to grow four to five times.  But he said the responsibility cannot be placed on corporates alone to achieve this goal, and that small and medium sized businesses must show growth, to achieve growth in employment.

National Minister of Tourism, Marthinus van Schalkwyk, encouraged the tourism players to evaluate what Cape Town can do more to allow it to compete with the best in the world.  South Africa had its best ever tourism performance last year, with 8 million foreign arrivals, and a 15 % growth.   Now the country needs to capitalise on the top of mind awareness that was created for it through the World Cup, and meet the goal of 15 million arrivals by 2020, and to increase tourism’s contribution to the economy from R190 billion in 2009, to R499 billion in 2020.  Awareness needs to translate into sales, he said.   Tourism is now one of the six cornerstones of economic growth and job creation, and the success of the tourism industry must lead to the greater economic benefit for the South African population.  Minister van Schalkwyk urged the provincial tourism marketing bodies to focus more on domestic marketing, given the restricted marketing funds.   The Minister indicated that the traditional markets of the USA, the United Kingdom and Europe are the largest source countries of tourism, but are still strongly influenced by the recession.  He highlighted the importance of Africa as a tourism market, showing a growth of 4 – 7 %.  The tremendous potential shown by the Chinese market has been recognised, and direct flights between Beijing and Johannesburg will be introduced by SAA later this year.  SA Tourism will allocate a share of its marketing budget to attract Chinese tourists.  The Minister also said that whilst 50 airlines service South Africa currently, more are needed to fly to the country, so that supply and demand can drive down the cost of flying to this destination.   Airport tax increases were identified as a deterrent to tourism growth.

The biggest challenge that Minister van Schalkwyk threw to the industry was ‘green tourism’.  By going beyond talking about sustainability and biodiversity, and taking the lead in creating low carbon cities, a competitive advantage can be created for South Africa.   “…as the world changes around us, it is imperative that we as a travel and tourism industry in South Africa stay one step ahead.  This will mean challenging ourselves in terms of how we understand the environment, our responsibilities, our markets and our consumers.  It means innovative and strategic thinking in terms of how we plan for the future, as well as the flexibility to adapt to rapidly evolving circumstances” he concluded.

Peter Bacon is an industry player, and was a previous CEO of Sun International, and currently is the Chairman of Cape Town Routes Unlimited and of the Tourism Grading Council of South Africa.   He said that South Africa is doing better than most long-haul destinations in respect of tourist arrivals.   It was good to hear him say that Cape Town is the ‘jewel in the crown of S A Tourism’.   Cape Town does not suffer a decline in demand, explaining the decline in accommodation occupancy, he said, it is suffering from an oversupply of accommodation created by the opening of six hotels in the last two years.   Coupled to this is that corporate demand for accommodation is down severely, as businesses come to grips with their policies on company travelling.  It was Bacon who said that South Africa’s image has changed from being a  ‘low cost, high value’ destination to one that is ‘high cost, low value’.  Overall average tourism spend is down compared to the past, and the average tourist stay is two days shorter.   He urged the industry to package Cape Town ‘beyond the beach’, and to address the poor value image.  He did understand that rising costs, especially those for electricity, make it difficult to cut rates, but South Africa must be competitively priced, and our destination is not!   Bacon also urged that domestic marketing take the foreground.  Bookings are increasingly on-line, and he urged the accommodation industry to be where the bookings are, on Hotel.com, Expedia.com etc.  Cape Town, and South Africa with it, is a world class destination, and its tourism marketing must be aligned.  He also requested event organisers to not program events in the Cape on the same days – e.g. the Cape Town International Jazz Festival, and the Cape Epic taking place this past weekend.  He said: “We need to package our destination and the diversity of its attractions and experience more effectively.  We need to address the value proposition by differentiating South Africa from other long-haul destinations”.

The presentation by Dr Nikolaus Eberl, a branding consultant to the World Cups in Germany and South Africa, was one that attracted me to attend the Conference, but it was disappointing that he went back to the past, focusing largely on the success of the World Cup, and then showed video clip after video clip of Hawaii’s cliff-diving industry, neither addressing the topic of the Conference.  He did remind the audience that South Africa’s World Cup FIFA score of 92 %, 4 percentage points higher than Germany, was an exceptional performance record, and that South Africa could be Plan B to Brazil!   What did make the World Cup such a success was the ‘ubuntu’ of the South African nation, radiating its friendliness and care to visitors and locals alike.  An interesting case study presented was that of the Harley Davidson Club, showing how a ‘brand community’ can be created around a product or service that consumers naturally concentrate around, mentioning the example of the now dead polar bear Knut, who received a world following in the Berlin Zoo.   He talked about creating Brand Ambassadors, which is what visitors to Cape Town become, through word of mouth and social media communication, and this can lead to a ‘brand community’, he said.  

Although the most eloquent speaker, the City of Cape Town’s Pieter Cronje’s talk disappointed in not revealing which other mega events are lined up at the Cape Town Stadium or elsewhere in the city, other than Neil Diamond’s concert in April. He did say that the city would bid for the Olympics, but not for 2020, as Cape Town’s public transport system is not yet ready to handle such an event.  He also indicated that Cape Town has seen an increase in the number of event proposals since the World Cup, which will be good news for the tourism industry if they are staged.   He said what all in the room know already – events create money for the economy, and benefit all tourism players.

With tourism contributing 10 %  to the Western Cape economy it has a significant effect on economic growth and job creation.   The Conference had a contradictory outcome, in that its theme was global marketing, yet its message was one of domestic tourism marketing first.

Chris von Ulmenstein, Whale Cottage Portfolio: www.whalecottage.com  Twitter:@WhaleCottage

Future of accommodation star-grading questioned

Andrew Moth, editor of Hotel & Restaurant, always writes an interesting editorial in his monthly magazine, which is widely read by the hospitality industry.  He is a true gentleman, and has become milder in his commentary over time, and now only occasionally rocks the boat.  In the March edition, however, he questions the future of the Tourism Grading Council of South Africa’s accommodation star-grading system, which is sure to cause controversy, but probably reflects what many accommodation establishments feel.

Moth writes that the United Kingdom government-run star-grading system may soon see the withdrawal of government funding (he does not explain why, but it may be part of that country’s austerity drive, to cut spending).  He also states that he has been critical of the South African star-grading system, in that “the system is far from perfect”.  He writes: “But the vast majority of South Africa’s hotel rooms do not need a star grading to attract guests. The big national and international groups have their images to protect and, although there will always be cases where the experience does not match the brand promise, group-branded hotels in South Africa usually offer a good deal to savvy travellers”.  He highlights the views of Steenberg Hotel GM Gabi Gramm, who quite rightly asks: “Who needs stars when you are at the top of your game?”

Moth’s biggest gripe appears to be that the annual grading fees, which are intended for the marketing of South Africa, almost all land in the civil service pot, paying for “salaries, operating costs and unnecessary and unwarranted expenditure”.   He writes that our accommodation industry does not need civil servants or their marketing consultants to market our country as a business and leisure travel destination.  This should be left to the tourism product and service operators. 

Quite rightly Moth writes that the law of demand and supply will “deal” with those accommodation operators who do not meet acceptable quality standards, and that this does not have to be regulated by the Tourism Grading Council of South Africa.

Last year we reported about the dramatic changes that the Tourism Grading Council of South Africa had planned for its grading system, spending a fortune on consultants advising them on the new system, only to face an outcry from the accommodation industry, many establishments threatening to withdraw their support or to not renew their grading.   The outcry clearly was large enough for the Tourism Grading Council to throw out most of the changes it had initially proposed, leaving the grading system largely as it had been before.

A number of Camps Bay guest houses, including Whale Cottage Camps Bay,  is considering not renewing their star-grading.

Chris von Ulmenstein, Whale Cottage Portfolio:  www.whalecottage.com  Twitter: @WhaleCottage

Tourism Grading Council apologises to accommodation industry

The recent attempt by the Tourism Grading Council of South Africa to completely overhaul its grading assessment criteria, and then to withdraw most of the proposed changes due to the outcry from the accommodation industry, is the biggest PR gaffe of the body that has been tasked by South African Tourism to set accommodation quality standards.  The Tourism Grading Council’s charming Chief Quality Assurance Officer Thembi Kunene admitted that an error had been made in presenting the first draft to the industry.

We wrote recently about the final decisions the Tourism Grading Council made, relative to the draft proposal, in its new accommodation grading assessment criteria.   At a presentation to the Cape Town accommodation industry at the Cape Town International Convention Centre earlier this week, Ms Kunene was commendably honest in her feedback about the effect the draft proposals had, and that the potential loss of many accommodation establishments from the grading system led to a rethink, and a delay by about four months, in introducing the new assessment criteria.  

The Tourism Grading Council was criticised for only setting up the meeting in Cape Town in November, the city with the largest number of graded establishments in the country, when it had done presentations in Hermanus and Franschhoek, for example, in September already.   The Tourism Grading Council is clearly sensing a concern, and is doing a road show throughout the country during November, to reassure its clients.   The only problem was that the meeting was set for 8h00 – 12h00, the busiest time of day for accommodation establishments – the smaller they are, the more likely it is that the owners are hands-on in their establishments in making breakfast and checking out their guests, and therefore were unable to attend the meeting.  Ironically, an establishment owner said that the only reason why he was able to attend was because he had no guests in his guest house!

What is not understandable, despite the fact that Ogilvy PR handles the public relations for the Tourism Grading Council, is that no PR campaign has been launched to repair the damage caused to its image amongst its clients through the draft assessment criteria document, which was sent to all star-graded properties.  No current star-graded establishment has received any communication to explain that the bulk of the proposed controversial assessment criteria have been scrapped.  Assessors also seem to have been overwhelmed by the controversial process and the number of calls they had to field about the proposed changes, that they themselves have not been proactive in informing their clients about the dramatic turnaround in the new grading assessment criteria.

A sensitive issue is that the Tourism Grading Council has chosen a new formula for the calculation of its annual fees, by weighting the average room rate and number of rooms to come up with the new fee.  In an example provided for a 2-star guest house in Soweto, the fee increase was shown to be 10 %, whereas it was a far larger increase for a larger higher-starred guest house.  The fee increase in excess of the inflation rate attracted strong criticism amongst the attendees, when accommodation establishments have frozen their rates, some as far back as 2007 already.  The fact that a breakfast was provided was raised by Ms Kunene, as if the establishment owners should have been grateful for the mediocre Convention Centre breakfast, consisting of fruit, cereals, yoghurt, rolls and cold meats, and that it should justify the fee increase!   Ironically, Ms Kunene talked about her new iPad, and one wonders why such a R9000 purchase was necessary!   Each attendee also received a gift on departure, unusable to most and thus a wasted expenditure.   One also wonders why KPMG was contracted to handle the revision of the grading criteria assessment, and how much they were paid, for a proposal that has dented the image of the Tourism Grading Council, and with it that of SA Tourism!

We have written previously that technically very little has changed in the assessment criteria.  It was interesting to hear which of the proposed assessment criteria changes attracted the largest industry criticism:

*  airconditioning – an “air temperature control system” is now acceptable as an alternative to airconditioning, but must have adjustable controls, to be set for the level of comfort of the guest.  

*   dinner service – whilst the criteria say that such a service must be made “available”, it is meant that one must make bookings at restaurants for guests, or allow Mr Delivery access to the establishment for food delivery

*   room service and hours – this only applies to hotels now

*   statutory requirements – each province has different requirements for rezoning, trading etc, and therefore a full list had been supplied.   Now the directive is that the applicable provincial requirements must be adhered to.

*   armchairs – this had led to a debate of the exact definition of such chairs, and therefore the criterion was redefined to be a ‘seating space’ per person

*   shower over bath – a glass partition must be made available for 4 and 5-star establishments

Lesser issues in terms of feedback received related to security requirements (scrapped), room dimensions (scrapped), size of TV screen and initial directive that the TV be a flatscreen one (now dropped), down pillows (scrapped), master switch next to bed (scrapped), wardrobe size (scrapped), number of basins in 5-star bathrooms (scrapped), size and placement of mirrors (scrapped), number of clothes hangers (scrapped), breakfast duration (scrapped), and private toilet in open-plan bathrooms (criterion retained).

Another issue was the application form – yes, no matter how long one has been graded, one has to register from scratch.  Here a number of onerous and off-putting information requirements led to further controversy.  They were justified by the Tourism Grading Council as being necessary if one wants to offer accommodation to Government officials.  These information requirements have now been dropped, yet establishments have not been informed of this recent change. 

Whilst the Tourism Grading Council demonstrated its willingness to listen to its customers, the graded establishments of South Africa, its image is severly dented, and it needs to regain the trust and respect of thousands of graded establishments who are considering not renewing their grading or who were inconvenienced by the drama surrounding the attempted changes to the assessment criteria. 

Ms Kunene called me the morning after the presentation, to personally thank me for my contribution to the meeting during question time.  She impressed with her openness and willingness to hear her customers, and requested that I assist the Tourism Grading Council in spreading the word about the fact that barely any changes have in fact been made in the new grading assessment criteria, which we have already done through our previous blog post.

Chris von Ulmenstein, Whale Cottage Portfolio: www.whalecottage.com  Twitter @WhaleCottage